Write your report in first person using an active voice and past tense for example write i applied handcuffs on inmate anderson and he began to turn toward me not anderson then turns toward me as im applying cuffs 7. Writing reports as a correctional officer is one of the most important daily duties that you will be required to complete the importance of good report writing for correctional officers should not be discounted as your written communication skills will speak volumes about you as an officer without you even saying a word. So whether you are an officer or a supervisor make sure your reports are accurate with proper spelling correct grammar and appropriate punctuation have someone else proofread your report before submitting it if you are a supervisor and know you have a deficiency in writing and editing take steps to improve yourself. Report writing for police and correctional officers provides potential and in service officers an opportunity to strengthen their writing ability by presenting a brief introduction to the written english language as well as specific police and correctional related report writing skills